Energy Efficiency and Conservation Block Grant Projects (EECBG)

The $990,300 funding available to the City through the Energy Efficiency and Conservation Block Grant (EECBG) will allow the City to expand existing programs, create new ones, and help establish an environmental sustainability framework in the community. The projects included in the EECBG application tie in well with current City plans and projects, the objectives of the Boca Raton Green Partners, and the State of Florida Energy Plan. The proposed projects provide the opportunity to expand activities in three areas: energy efficiency and energy reduction, development of alternative transportation, and public education.

Project Description Status Photos
Energy Retrofits of City Facilities:
To improve energy efficiency and significantly reduce energy costs at City facilities, the City will install energy management systems and air conditioning controls, office motion sensors, and lighting replacements at several City facilities including City Hall, Police Department, Library, Municipal Services, Community Centers, and Tennis Centers.
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Project: Energy Retrofits of City Facilities
**REVISED - Energy Retrofit of City Hall Facility

Reporting Period: October 1 - December 31, 2009

During this reporting period no formal action was taken. In-house staff are reviewing potential activities for this project.

Reporting Period: January 1 - March 31, 2010

During this reporting period the project was revised as it was determined that the purchase of a new chiller unit for the City Hall facility would be a more cost effective use of funds. The system will be compatible with an existing external energy management system that will in effect control the temperature of the facility twenty four hours a day, significantly reducing the energy costs of the facility.

Reporting Period: April 1 - June 30, 2010

During this reporting period the City purchasing staff worked in conjunction with the project manager to develop bid specifications.

Reporting Period: July 1 - September 30, 2010

During this reporting period the RFP went out to the public. A vendor was selected and the equipment is on order. It is anticipated the installation will begin in January.

Reporting Period: October 1 - December 31, 2010

During this reporting period the equipment was in process. The installation will commence in January.

Reporting Period: January 1 - March 31, 2011

During this reporting period the equipment was installed. The City has enhanced the project by installing energy efficient motion sensors in offices, conference rooms, bathrooms and work areas. In addition the City uses an external energy management system for control purposes which assists in further reducing costs.

Reporting Period: April 1, 2011 - June 30, 2011

During this reporting period the final punch list was reviewed by city staff. It is anticipated this project will be fully completed during the next reporting period.

Reporting Period: June 1, 2011 - July 31, 2011

During this reporting period the project was approved as FINAL. Grant funds were drawn down from the Department of Treasury. This project is completed.

**This project is completed. No further reporting required.

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Project: Energy Retrofits of City Facilities

Energy Retrofits of City Facilities            Demonstration Park Project

Retrofit of Illuminated Street Signs:
The City will convert fluorescent-based internally illuminated street name signs to light-emitting diodes (LED) street name signs in the downtown area of the City Boca Raton. This project includes the purchase and installation of four illuminated street signs at each of the 16 major intersections within the downtown area to replace existing signs.
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Project: Retrofit of Illuminated Street Signs

Reporting Period: October 1 - December 31, 2009

During this reporting period no formal action was taken. In-house staff are reviewing the technical specifications and required certification information.

Reporting Period: January 1 - March 31, 2010

During this reporting period the purchasing staff worked in conjunction with the project manager to develop bid specifications

Reporting Period: April 1 - June 30, 2010

During this reporting period the bid specifications were completed.

Reporting Period: July 1 - September 30, 2010

During this reporting period the RFP went out to the public. A vendor was selected and the equipment is on order. 59 street name signs in the Downtown area and 21 street name signs in other City intersections will be replaced with energy efficient LED signs.

Reporting Period: October 1 - December 31, 2010

During this reporting period a portion of the illuminated street signs were delivered and installed. City staff is working diligently to replace the current fluorescent-based signage with the new energy efficient LED street signs.

Reporting Period: January 1 - March 31, 2011

During this reporting period city staff continues to work to replace the current fluorescent based street signage with new energy efficient LED street signs. It is anticipated this project will be completed and operational during the next reporting period.

Reporting Period: April 1 - June 30, 2011

During this reporting period city staff completed the replacement of the fluorescent based illuminated street signs with the LED illuminated signs. A total of 78 street signs were replaced. The City will recognize a savings of a minimum $5,500 a year as a result of the conversion.

**This project is completed. No further reporting required.

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Project: Retrofit of Illuminated Street Signs

Energy Retrofits of City Facilities            Energy Retrofits of City Facilities
Demonstration Park Project

Outdoor Lighting Retrofits:
The City will retrofit outdoor lighting to LED lighting at City buildings and facility parking lots. The project will retrofit approximately 320 existing fixtures.
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Project: Outdoor Lighting Retrofits

Reporting Period: October 1 - December 31, 2009

During this reporting period no formal action was taken. In-house staff are reviewing potential activities for this project.

Reporting Period: January 1 - March 31, 2010

During this reporting period the City purchasing staff worked in conjunction with the project manager to develop bid specifications.

Reporting Period: April 1 - June 30, 2010

During this reporting period staff continued developing bid specifications.

Reporting Period: July 1 - September 30, 2010

During this reporting period funds from a separate EECBG activity were reallocated into this project. It was determined by staff to maximize the use of the EECBG funds and increase the energy savings in the City, additional park facility lighting would be replaced with LED lighting. Currently, this includes the Police Services Department, Boca Raton Community Center, James A. Rutherford Park and Lake Wyman. In addition, a retrofit of the City Hall lighting will be completed to install LED fixtures.

Reporting Period: October 1 - December 31, 2010

During this reporting period an RFP was developed. The parking areas / parks that will be included in this project are; City Hall (retrofit), Police Services Department (direct replacement), Lake Wyman Park (direct replacement), and James A. Rutherford Park (direct replacement). The project is scheduled to go out to bid January 25th.

Reporting Period: January 1 - March 31, 2011

During this reporting period a contractor was selected. The parking areas / parks that will be included in this project are; City Hall (retrofit), Police Services Department (direct replacement), Lake Wyman Park (direct replacement), and James A. Rutherford Park (direct replacement). The contractor is in the process of obtaining the proper permits. It is anticipated a Notice to Proceed will be issued during the next reporting period.

Reporting Period: April 1 - June 30, 2011

During this reporting period the Notice to Proceed was issued. The project manager verified the equipment to be purchased met the Buy America requirement of the grant. It is anticipated that construction will begin during the next reporting period.

Reporting Period: June 1 - July 31, 2011

During this reporting period construction began. New LED lighting was installed at Lake Wyman and James A. Rutherford Park. It is anticipated that construction at the Police Services Department and the City Hall retrofit will be done during the next reporting period.

Pending Photos
Hybrid Vehicle Purchase:
The City will upgrade 10 light-duty vehicles of the City fleet to hybrid vehicles, using the grant funds to provide the difference between standard and hybrid vehicle costs at approximately $8,000 per vehicle.
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Project: Hybrid Vehicle Purchase

Reporting Period: October 1 - December 31, 2009

During this reporting period no formal action was taken. In-house staff have reviewed the procurement requirements of the granting agency in conjunction with the City's procurement policies.

A spreadsheet of potential vehicle replacements will be prepared for review and discussion during the next quarter.

Reporting Period: January 1 - March 31, 2010

During this reporting period 10 replacement vehicles for selected for purchase to replace traditional vehicles with hybrid vehicles.

Reporting Period: April 1 - June 30, 2010

During this reporting period the vehicles selected for replacement were delivered to the City. Vehicles were assigned to the proper Department/Division. 6 vehicles for Police Services, 3 vehicles for Development Services and 1 vehicle for Recreation Services.

Reporting Period: July 1, 2010 - September 30, 2010

During this reporting period grant funds were drawn down from the Dept. of Treasury. This project is completed.

**This project is completed. No further reporting required.

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Project: Hybrid Vehicle Purchase

Hybrid Vehicle Purchase            Hybrid Vehicle Purchase
Hybrid Vehicle Purchase

Incentive Programs – Reduction of Single-Occupancy Vehicles:
This activity will expand the City’s existing Transportation Management Initiative (TMI) to encourage carpools and alternative transportation which will reduce the number of single-occupancy vehicles in the City, particularly during peak traffic periods.
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Project: Incentive Programs - Reduction of Single-Occupancy Vehicles
**REVISED - TMI Consulting Services

Reporting Period: October 1 - December 31, 2009

During this reporting period no formal action was taken. In-house staff are reviewing potential activities for this project.

Reporting Period: January 1 - March 31, 2010

During this reporting period no formal action was taken. In-house staff are reviewing potential activities for this project.

Reporting Period: April 1 - June 30, 2010

During this reporting period staff determined that the best use of EECBG funds would be for Transportation Demand Initiatives (TMI) consulting services. Staff is pending the Florida Department of Transportation (FDOT) agreement for review.

Reporting Period: July 1 - September 30, 2010

During this reporting period no formal action was taken. Staff is corresponding with FDOT on future agreement.

Reporting Period: October 1 - December 31, 2010

During this reporting period an Interlocal Agreement was drafted by FDOT for the Transportation Management Initiative. The City is in the process of reviewing this agreement.

Reporting Period: January 1 - March 31, 2011

During this reporting period an Interlocal Agreement was executed with FDOT for TMI services. Services include promoting alternative transportation, incentive programs and alternative transportation analysis.

Reporting Period: April 1 - June 30, 2011

During this reporting period the city's TMI consultant provided services which included promoting and administering activities/programs to encourage alternative transportation. Some of the activities/programs included; *Drafting and distributing 60 notices to properties that participate in the TDM program as part of the annual compliance requirement. *Developed, produced and distributed material for transit information regarding the shuttle program, routes and changes/enhancements. *Hosted multiple meetings with local businesses which included presentations and transportation events to encourage participation in the TDM program. *Assisted FAU in preparation of the Florida Atlantic University (FAU) emissions reporting for the Presidents' Climate Commitment compliance. *Administered a contest in coordination with FAU for Earth Day.

Reporting Period: July 1 - Sept 30, 2011

During this reporting period the city's TMI consultant provided services which included promoting and administering activities/programs to encourage alternative transportation. Some of the activities/programs included; *Hosted multiple meetings with local businesses which included presentations and transportation events to encourage participation in the TDM program. *Planned Greenfest event to encourage students to use alternative modes of transportation. *Worked with local elementary school to boost participation in carpool program. *Presented to a local educational group at Tri Rail regarding benefits of transit and alternative transportation options. *Restocked literature in transportation kiosks. Grant funds were drawn down from the Department of Treasury. This project is completed.

**This project is completed. No further reporting required.

Pending Photos
Demonstration Park:
Public awareness of and education on environmental issues and energy efficiency is a critical component of community environmental sustainability. The City will use an existing City park facility to create a demonstration park, an environment where residents can learn about energy efficiency and environmental protection by observing first-hand energy-efficient fixtures, lighting and alternative energy installations, as well as low flow water fixtures, solar recyclable compactors, furniture/fencing made from recycled material, and other energy-efficient and environmentally friendly products and services.

  1. Lake Wyman Kiosk Information
  2. Lake Wyman Kiosk Information
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Project: Demonstration Park

Reporting Period: October 1 - December 31, 2009

During this reporting period Municipal Services held several planning meetings with in-house staff to identify key elements for the demonstration park. A proposal has been drafted which is under review.

Reporting Period: January 1 -March 31, 2010

During this reporting period Lake Wyman Park was selected as the site for the Demonstration Park. A vendor was selected for the design and architectural services.

Reporting Period: April 1 - June 30, 2010

During this reporting period design was in process. In-house staff are reviewing additional enhancements for the Lake Wyman Park.

Reporting Period: July 1 - September 30, 2010

During this reporting period the design work continued. Staff have recommended additional enhancements for the park.

Reporting Period: October 1 - December 31, 2010

During this reporting period an RFP was developed. The project is scheduled to go out to bid on January 25th.

Reporting Period: January 1 - March 31, 2011

During this reporting period a contractor was selected. The contractor is in the process of obtaining the proper permits. It is anticipated a Notice to Proceed will be issued during the next reporting period.

Reporting Period: April 1 - June 30, 2011

During this reporting period the Notice to Proceed was issued. The project manager verified the equipment to be purchased met the Buy America requirement of the grant. It is anticipated that construction will begin during the next reporting period.

Reporting Period: July 1 - September 30, 2011

During this reporting period construction on the Demonstration Park project began. The City installed recycled border in the area around the park. In addition, construction began on the actual building. Energy efficient fixtures and lighting were installed. A new roof structure including solar panels were added, a rain barrel was installed and a solar wind spire was installed.

Reporting Period: October 1 - December 31, 2011

During this reporting period construction continued on the Demonstration Park project. The building was painted with a light reflective paint and xeriscape landscaping was installed.

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Project: Demonstration Park

Recycled Border Project


Demonstration Park Project            Demonstration Park Project

Solar Compactor Project


Demonstration Park Project            Demonstration Park Project

Park Enhancement Project


Demonstration Park Project            Demonstration Park Project
Demonstration Park Project            Demonstration Park Project
Demonstration Park Project            Demonstration Park Project

Park Elements


Demonstration Park Project            Demonstration Park Project
Demonstration Park Project

Grand Opening


Demonstration Park Project            Demonstration Park Project